THE PLANNERS COME TO BOOK BUSINESS. . .WHY NOT WITH YOU?
If you offer field trips, activities, entertainment, on-site programing, and group tours this show will work for you!
If you offer fundraising to make the above opportunities a reality, this show will work for you!
The activity ideas they want to find apply to all age groups, from youth & students to active adults & seniors.
2024 will be our 12th Annual MN FIELD TRIP EXPO!
GET READY TO MEET SERIOUS BUYERS!
• Talk IN-PERSON & FACE-TO-FACE – Take time to get to know the planners & their needs!
• Offer drawings at your exhibit for free field trips and/or discounted activities or services.
• As producers of this popular event, we are NOT a booking agency. You work directly with the planners you meet.
What: The 2024 MN FIELD TRIP EXPO
Who: YOU and PLANNERS talk business - in person!
Where: CHS Field, St Paul
When: Tuesday, August 13, 2024
Exhibit Time: 10am – 3pm
WHO ARE THE ATTENDEES?
We are inviting decision-makers from:
• Teachers & Educators – Planners of public & private K-12 school field trips and onsite school programs
• PTA/PTO & Booster Club Leaders looking for Fundraisers
• Afterschool/School Age Care Summer Activity Staff
• Community Education Directors & Staff
• Homeschool Co-op Group Leaders & Field Trip Planners
• Youth Organizations (YMCA, YWCA, 4-H, Boys & Girls Clubs, etc)
• Scout Leaders (boy & girl scout leaders from multiple MN & western WI scout councils)
• Church Groups (both youth and adult)
• Library Staff
• Community Park & Recreation Staff
• Leisure Group Travel Planners & Tour Operators
• Senior Retirement Community Directors & Staff
• Active Adult & Senior Organizations (SMERF, retired, fraternal, social groups, travel, etc)
• Corporate & Independent Event Planners (Staff & Freelance)
WHO ARE THE EXHIBITORS?
• Field Trip Destinations
• Educational Presenters
• Entertainers
• Youth Party Venues (birthday, etc)
• Camps
• Travel Destinations for Tour Groups
• Event Venues
• Fundraising Programs
EXPO SCHEDULE, TUESDAY, AUGUST 13, 2024
- 7:00 a.m.-9:00 a.m. SET-UP Remember to check in first and we’ll direct you to your exhibit space.
- 9:15 a.m. EXHIBITOR MEETING We will have announcements and offer practical suggestions for exhibitors just before the doors open
- 10:00 a.m.-3:00 p.m. Exhibits Open (free refreshments as you talk with group planners)
- 10:00 a.m.-3:00 p.m. • 20 min Tours of CHS Field throughout event
- 10:00 a.m.-3:00 p.m City of Baseball Museum will be Open/Free to all guests
- 11:15 am • Workshop: Grant Writing 101 in the Securian Financial Club
- 3p • End of 2024 MN Field Trip EXPO • Thank you for participating!
EXHIBITOR PACKAGE & PRICING
- One 6' table and 2 chairs - pipe & drape are not available.
- Electricity - as available (limited)
- Confidential Attendee List
– $395
– $395 less Discount for Digital Partners. (10% off for Digital 1 Partners, or 15% off for Digital 2 Partners.)
– $0 for Full, Premium or Platinum MN Field Trip Library Partners.
SPECIAL OFFER FOR THE EXPO BUNDLE!
Get onto the MN Field Trip Library website for a full year, plus 12 months of email & social media marketing!
– $890 when you add the full year Digital Partner 1 Partner Program to your exhibit space purchase. SAVE $45!
AFTER August 1st add $50:
2024 EXPO EXHIBITOR INSTRUCTIONS:
- LOADING & UNLOADING – Bring your materials in or out through the designated entrance, you can unload quickly to drop off materials. Then move your car to one of the parking lots.
- ELECTRICITY is included as available and at no extra charge. Bring a 50-foot extension cord, a power strip and GAFFER TAPE, (definitely not duct tape) to secure power cords that may have to cross walkways. You may or may not need to use your extension cord or power strip. We will also have Gaffer Tape if you don't have any with you.
- EXHIBIT TABLE COVERING – Bring a tablecloth for your exhibit table. We might have extra tablecloths (navy blue) if needed.
- NAME TAGS – Please bring your own.
- COFFEE - Free (as available) for exhibitors from 8am
- FOOD – Several concession stands will be open to get your ballpark food fix.
- WIFI – Included at no extra charge. Get the WiFi code at the exhibitor sign-in table.
- EXHIBITOR PRIZE DRAWINGS - Exhibitors each manage your own drawing(s), collecting contact information at your exhibit space, and contacting the winner(s)
- TEAR DOWN is from 3-4pm at the end of the Expo. Please clean up your table areas.
- CONFIDENTIAL ATTENDEE LIST - We will email the attendee list to the person who submitted the exhibitor registration form. It will contain the information that we have been provided by attendees.
CAN’T EXHIBIT THIS YEAR? DO OUR LITERATURE TABLE!
VISITOR GUIDE & BROCHURE DISTRIBUTION
Our staff will personally hand your Visitor Guide or brochure to planners at the prominently positioned EXPO LITERATURE TABLE. Provide us with at least 200 visitor guides for the Literature Table.
$195 - This does not include an exhibit space. Note: $245 after August 1st, 2024
