SUMMER RESOURCE FAIR. . . IN JANUARY? EXACTLY!
Community Education staff, City Park & Recreation Program staff, plus many organizations (both youth and adult) come to the Summer Resource Fair to book summer providers, field trips and activities. This event is designed for you to present your programs to these planners in person - when they are doing their planning. We sponsor this event to help you promote the field trips, activities, entertainment, classes, on-site programs, and group tours that you offer!
If you offer fundraising to make the above opportunities a reality, this show will work for you!
The activity ideas they want to find apply to all age groups, from youth & students to active adults & seniors.
GET READY TO MEET SERIOUS BUYERS!
• Talk IN-PERSON & FACE-TO-FACE – Take time to get to know the planners & their needs!
• Offer drawings at your exhibit for free field trips and/or discounted activities or services.
• As producers of this popular event, we are NOT a booking agency. You work directly with the planners you meet.
What: The 2025 SUMMER RESOURCE FAIR
Who: YOU and PLANNERS talk business - in person!
Where: New Location - Urban Air Adventures, 3580 Holly Lane North, Plymouth, MN
When: Tuesday, January 14th, 2025
Exhibit Time: 10am – 2pm
WHO ARE THE ATTENDEES?
We are inviting decision-makers from:
• Afterschool/School Age Care Summer Activity Staff
• Community Education Directors & Staff (both youth and adult)
• Homeschool Co-op Group Leaders & Field Trip Planners
• Youth Organizations (YMCA, YWCA, 4-H, Boys & Girls Clubs, etc)
• Scout Leaders (boy & girl scout leaders from multiple MN & western WI scout councils)
• Church Groups (both youth and adult)
• Library Staff
• Community Park & Recreation Staff (both youth and adult)
• Leisure Group Travel Planners & Tour Operators
• Senior Retirement Community Directors & Staff
• Active Adult & Senior Organizations (SMERF, retired, fraternal, social groups, travel, etc)
• Corporate & Independent Event Planners (Staff & Freelance)
WHO ARE THE EXHIBITORS?
• Field Trip Destinations
• Educational Presenters
• Entertainers
• Youth Party Venues (birthday, etc)
• Camps
• Travel Destinations for Tour Groups
• Event Venues
• Fundraising Programs
EXPO SCHEDULE, TUESDAY, January 14, 2025
- 7:00 a.m.-9:00 a.m. SET-UP Remember to check in first and we’ll direct you to your exhibit space.
- 9:15 a.m. EXHIBITOR MEETING We will have announcements and offer practical suggestions for exhibitors just before the doors open
- 10:00 a.m.-2:00 p.m. Exhibits Open (free coffee & cocoa as you talk with group planners)
- 2:00 p.m. • End of 2025 Summer Resource Fair • Thank you for participating!
- 2:00 p.m.- 4:00 p.m.Take Down Booths -Then have Fun! URBAN AIR Attractions open for Exhibitors Only! That's right you can try out the trampolines, and rock climbing walls, or enjoy a drink at the Urban Air Cafe and get to know other exhibitors. Some people call this neworking, I call it FUN!
EXHIBITOR PACKAGE & PRICING
- One 6' table and 2 chairs - pipe & drape are not available.
- Electricity - as available (limited)
- Confidential Attendee List
– $395
– $395 less Discount for Digital Partners. (10% off for Digital 1 Partners, or 15% off for Digital 2 Partners.)
– $0 for Full, Premium or Platinum Field Trip Adventures Partners.
AFTER Decmber 31st add $50:
2025 SRF EXHIBITOR INSTRUCTIONS:
- LOADING & UNLOADING – Bring your materials in or out through the designated entrance, you can unload quickly to drop off materials. Then move your car to one of the parking lots.
- ELECTRICITY is included as available and at no extra charge. Bring a 50-foot extension cord, a power strip and GAFFER TAPE, (definitely not duct tape) to secure power cords that may have to cross walkways. You may or may not need to use your extension cord or power strip. We will also have Gaffer Tape if you don't have any with you.
- EXHIBIT TABLE COVERING – Bring a tablecloth for your exhibit table. We might have extra tablecloths (navy blue) if needed.
- NAME TAGS – Please bring your own.
- COFFEE - Free (as available) for exhibitors from 8am
- FOOD – The Urban Air Cafe is Open.
- WIFI – Included at no extra charge. Get the WiFi code at the exhibitor sign-in table.
- EXHIBITOR PRIZE DRAWINGS - Exhibitors each manage your own drawing(s), collecting contact information at your exhibit space, and contacting the winner(s)
- TEAR DOWN is from 2-3pm at the end of the eventExpo. Please clean up your table areas.
- CONFIDENTIAL ATTENDEE LIST - We will email the attendee list to the person who submitted the exhibitor registration form. It will contain the information that we have been provided by attendees.
CAN’T EXHIBIT THIS YEAR? DO OUR LITERATURE TABLE!
VISITOR GUIDE & BROCHURE DISTRIBUTION
Our staff will personally hand your Visitor Guide or brochure to planners at the prominently positioned EXPO LITERATURE TABLE. Provide us with at least 200 visitor guides for the Literature Table.
$195 - This does not include an exhibit space. Note: $245 after Dec 31st, 2024
