Exhibitor Registration Has Closed - Save the Date for Next Year 8/11/2026!
THE PLANNERS COME TO BOOK BUSINESS. . .WHY NOT WITH YOU?
If you offer field trips, activities, entertainment, on-site programing, or group tours this show will work for you!
If you offer fundraising to make the above opportunities a reality, this show will work for you!
The activity ideas they want to find apply to all age groups, from youth & students to active adults & seniors.
2025 will be our 15th Annual MN FIELD TRIP EXPO!
GET READY TO MEET SERIOUS BUYERS!
• Talk IN-PERSON & FACE-TO-FACE – Take time to get to know the planners & their needs!
• Offer drawings at your exhibit for free field trips and/or discounted activities or services.
• As producers of this popular event, we are NOT a booking agency. You work directly with the planners you meet.
What: The 2025 MN FIELD TRIP EXPO
Who: YOU and PLANNERS talk business - in person!
Where: Whirlyball Twin Cities, 2405 East Old Shakopee Rd, Bloomington, MN 55425
When: Tuesday, August 12, 2025
Exhibit Time: 10am – 3pm
WHO ARE THE ATTENDEES?
We are inviting decision-makers from:
• Teachers & Educators – Planners of public & private K-12 school field trips and onsite school programs
• PTA/PTO & Booster Club Leaders looking for Fundraisers
• Afterschool/School Age Care Summer Activity Staff
• Community Education Directors & Staff
• Homeschool Co-op Group Leaders & Field Trip Planners
• Youth Organizations (YMCA, YWCA, 4-H, Boys & Girls Clubs, etc)
• Scout Leaders (boy & girl scout leaders from multiple MN & western WI scout councils)
• Church Groups (both youth and adult)
• Library Staff
• Community Park & Recreation Staff
• Leisure Group Travel Planners & Tour Operators
• Senior Retirement Community Directors & Staff
• Active Adult & Senior Organizations (SMERF, retired, fraternal, social groups, travel, etc)
• Corporate & Independent Event Planners (Staff & Freelance)
WHO ARE THE EXHIBITORS?
• Field Trip Destinations
• Educational Presenters
• Entertainers
• Youth Party Venues (birthday, etc)
• Camps
• Travel Destinations for Tour Groups
• Event Venues
• Fundraising Programs
EXPO SCHEDULE, TUESDAY, AUGUST 12, 2025
- 7:00 a.m.-9:00 a.m. SET-UP Remember to check in first and we’ll direct you to your exhibit space.
- 9:15 a.m. EXHIBITOR MEETING We will have announcements and offer practical suggestions for exhibitors just before the doors open
- 10:00 a.m.-3:00 p.m. Exhibits Open
- 11:00 am • Workshop: Providing a Welcome Space for Students with Invisible Disabilities, presented by Dr. Karen Ruth-Jarmon & Christy O’Shea Novak
- 1:00 pm • Workshop: Grant Wring Teaser & Practical Tips with Jonathon C.W. Jones from Ideation4
- 3pm • End of 2025 MN Field Trip EXPO • Thank you for participating!
EXHIBITOR PACKAGE & PRICING
- One 6' table and 2 chairs - pipe & drape are not available.
- Electricity - as available (limited)
- Confidential Attendee List
– $395
– $395 less Discount for Digital Partners. (10% off for Digital 1 Partners, or 15% off for Digital 2 Partners.)
– $0 for Full, Premium or Platinum MN Field Trip Library Partners.
After August 1st - $445
2025 EXPO EXHIBITOR INSTRUCTIONS:
- LOADING & UNLOADING – Bring your materials in or out through the front entrance, you can unload quickly to drop off materials. Then move your car to the rear parking lot. The attached Home2/Tru Hotel has graciously allowed us to use there lot also.
- ELECTRICITY is included as available and at no extra charge. Bring a 50-foot extension cord, a power strip and GAFFER TAPE, (definitely not duct tape) to secure power cords that may cross walkways. You may or may not need to use your extension cord or power strip. We will also have Gaffer Tape if you don't have any with you.
- EXHIBIT TABLE COVERING – Bring a tablecloth for your exhibit table. We might have extra tablecloths (navy blue) if needed.
- NAME TAGS – Please bring your own.
- COFFEE - Free (as available) for exhibitors from 8am
- FOOD – Whirlyball Kitchen & Bar will be open. Order at your convenience!
- WIFI – Included at no extra charge. Get the WiFi code at the exhibitor sign-in table.
- EXHIBITOR PRIZE DRAWINGS - Exhibitors each manage your own drawing(s), collecting contact information at your exhibit space, and contacting the winner(s)
- TEAR DOWN is from 3-4pm at the end of the Expo. Please clean up your table areas.
- CONFIDENTIAL ATTENDEE LIST - We will email the attendee list to the person who submitted the exhibitor registration form. It will contain the information that we have been provided by attendees.
- Traveling from out of town? If you are in need of a place to stay the night before, consider the Home2 Suites/Tru hotel that is attached to the Whirlyball Venue.
CAN’T EXHIBIT THIS YEAR? DO OUR LITERATURE TABLE!
VISITOR GUIDE & BROCHURE DISTRIBUTION
Our staff will personally hand your brochure or guide to planners at the prominently positioned EXPO LITERATURE TABLE. Provide us with at least 200 visitor guides for the Literature Table.
$195 - This does not include an exhibit space. Note: $245 after August 1st, 2025
To register for Literature Table distribution, please reach out to Jo Ann at joann@fieldtripadventures.com
